What Can You Automate? Free Business Automation Assessment
In this free business automation assessment, pick your industry, software and biggest time drains to get a ranked, honest automation plan in under two minutes. No signup needed.
Automation Map inputs
How Does This Business Automation Assessment Work?
The Automation Map matches each time drain you select with the software you already use, then looks up the most practical way to automate it: a built-in feature, a connector between apps, or a custom build. Each option is scored on likely hours saved, confidence and setup effort, and the list is ranked so the quickest, safest wins appear first.
Your map points to work we deliver through automation of repetitive workflows, AI integration with Xero, MYOB and your CRM and AI agents for multi-step tasks. For ready-made ideas, browse the industry automation playbooks, see all free business tools, or visit our main site.
Savings are calculated as a conservative range of the hours you enter, multiplied by 46 working weeks and your staff hourly cost. Built-in features are promoted first because they are often free and already included in software Australian businesses pay for, such as invoice reminders in Xero or SMS reminders in Cliniko.
What Do the Labels Mean?
| Label | What it means | Who usually sets it up |
|---|---|---|
| Built-in | A feature already inside software you use | You or your team, often in an hour or two |
| Connector | Two apps linked through a native integration, Zapier, Make or n8n | A confident user or an automation specialist |
| Custom | An API integration, AI agent or voice agent built for your process | A developer or automation agency |
| Human approval | A person should check before the action happens | Recommended wherever money, customers or compliance are involved |
| AI? | Whether AI is actually needed | Many automations need no AI at all |
Who Should Use the Automation Map?
Trades and home services
Owners juggling quotes, invoices and calls between jobs.
Practices and firms
Accountants, clinics and legal teams buried in reminders and document chasing.
Property and real estate
Teams handling enquiries, inspections and maintenance requests.
Retail, ecommerce and wholesale
Businesses re-keying orders, stock and invoices between systems.
Common Automation Map Results
Electrician using ServiceM8 and Xero
Quickest wins are usually the native job-to-invoice sync and Xero payment reminders, both built-in, before considering an AI receptionist for missed calls.
Physio clinic using Cliniko
Online bookings and SMS reminders often come first, with document collection for new patients as a later connector project.
Bookkeeping practice using Xero and Microsoft 365
Bank rules and receipt capture, followed by automated document requests before BAS deadlines.
Property manager using PropertyMe
Maintenance request intake and tenant reminders, with human approval on anything involving costs.
Assumptions and Limitations
- Savings are estimates based on the hours you enter, not measured results
- Built-in features: 50–85% of stated hours; connectors: 40–70%; custom and AI builds: 25–60%
- 46 working weeks per year and A$45 per hour unless you enter your own cost
- Setup effort shows typical hours, not prices
- Software features change, so confirm current features in each product
- Results do not include subscription or build costs
Automation Map FAQs
Is the Automation Map free?
How accurate are the time-saving estimates?
Why does the map recommend free built-in features first?
Which software does the map support?
Do I need AI to automate my business?
Is my information stored?
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